Virtual EMS

 

Welcome to Bowdoin College’s online scheduling system.

Bowdoin has recently upgraded Virtual EMS to incorporate new features and improve service for users as they search for available space for upcoming meetings or events.

To request space for a meeting or event:

If you are an outside client interested in holding a meeting or event on campus, please contact the Events & Summer Programs Office at (207) 725-3433.

If you are a member of a campus department or student organization, please contact Michelle Morin, the Campus Scheduler, at x3421 or scheduling@bowdoin.edu to schedule your event. You may use the “Browse for Space” link to check availability of spaces before requesting a booking.

If you already have a Virtual EMS account, use the “Log in” link to log in to your account. Follow the instructions provided to you by the Events & Summer Programs Office to reserve and/or request spaces.

To view scheduled events:
Use the “Browse Events” link under the “Browse” menu to view events by date, location, event type, or department/organization type. There are 4 types of departments/organizations that hold events on campus.

“Academic” includes all academic departments, academic affairs, the Bowdoin College Museum of Art, and the Peary-MacMillan Arctic Museum.
“Administrative” refers to all administrative offices, including Student Affairs, Residential Life, Alumni Relations, and more.
“Outside Client” refers to off-campus organizations that hold programs or events on campus.
“Student Organizations” are groups and clubs run by students.

If you’re not sure what to select, just leave the default “all” selected.

To search by Department/Organization type select one of the options from the drop-down menu and click on the “Apply Filter” button. You can use the “Apply Filter” button to search for events by name or sponsoring department/organization as well.

Use the “Browse for Space” link to view reservations by building and room.

If you do not see an event listed in a specific building or room it does not automatically mean that the building/room is available for booking. Please contact the Scheduler to book a space for your event as described above.